Once a business has determined its printing and copying needs, the owner then needs to go about obtaining the proper machinery for their document needs. For some offices, purchasing the equipment outright might be the best choice while for others, considering lease options may better suit the business. Here are the main advantages to both purchasing and leasing:
Leasing
The main advantage of leasing is a smaller upfront investment. A company may have to pay a deposit but won’t be paying the full cost of the machine right away. Another advantage is that a business may be able to afford a nicer machine with more features than if the equipment was purchased outright. This allows a business to spread the cost of a more expensive machine out to create a more manageable payment structure. Additionally, many times when leasing, the printer lease will include technical support to for any required repairs or quick fixes.
Multifunction printers are becoming extremely popular alternatives to traditional single function printing options. While many businesses feel that stand alone printers and centralized single function copiers are the way to go, many businesses are discovering the benefits offered with multifunction printing. Multifunction printers are best utilized as a supplemental device to your current office printers and copiers. This means that you aren’t stuck buying all new equipment when you want to upgrade the performance and productivity of your office.
The benefits of multifunction include:
· Save on Supply Costs: When purchasing supplies for a multifunction printer, you are spending significantly less than supplying separate printers, copiers and fax machines. You better utilize the supplies you have and can complete multiple functions without the need to ensure all devices have the proper supplies.
By Carl Schell, Associate Editor, February 1, 2012
Near the outset of his remarks at Konica Minolta’s Business Conference & Expo at the Bellagio in Las Vegas, Rick Taylor, president and COO of Konica Minolta Business Solutions U.S.A., proclaimed, “Dealers are the champions of our industry.” While it could’ve been perceived as a statement to curry favor with the dealer community, Taylor and Konica Minolta have every reason to be thrilled with the performance of its BTA channel.
The manufacturer has experienced a resurgence over the past five years—and not just in sales totals, of which an increasing share has come from dealers. An aggressive yet measured plan of attack in all things document imaging has netted Konica Minolta a stellar portfolio of hardware and software, a stable of strong partnerships and, of course, a healthy distribution model. “We’ve positioned ourselves as a value-add organization,” Taylor said. “We’ll never choose to be the low-cost provider, and will always choose quality over price.”
By Jamie Bsales, Senior Product Editor, Solutions, February 1, 2012
While there was no shortage of new and improved hardware on display at the Konica Minolta Business Solutions U.S.A. 2012 Business Conference & Expo reseller event held earlier this month in Las Vegas, it was solutions offerings that took center stage. Literally. Occupying the middle of the expansive tradeshow floor set up in one of the Bellagio’s ballrooms was a circular display divided into four areas, each designed to resemble a real-world locale—medical center, law office, classroom and library—addressed by various Konica Minolta and third-party partner offerings.
The tradeshow, general session and individual breakout sessions also highlighted software and services aimed at vertical markets and general business customers alike. Chief among the offerings: EnvisionIT-branded solutions for key vertical markets, managed IT services opportunities through Konica Minolta’s All Covered subsidiary, and an expanded managed print services portfolio in the form of an enterprise-class Konica Minolta Optimized Print Services (OPS) platform.
In many companies today collaboration on projects is vital. With the ever-changing nature of business, many companies have offices and employees scattered across the country and even the globe. With employees spending more time away from the office than ever, it is extremely important that you have a way for employees to collaborate on projects even when they are away.
Document management systems give your employees the ability to collaborate easier than ever before. Digital documents are easily shared and edited, and give your employees the chance to get the most out of every project.
Talk about joining the cloud is becoming more and more prevalent in business today. It is important that you understand the cloud before making the jump. Joining the cloud gives your business the ability to store and access data from anywhere. Your files are stored digitally, whether they are pictures, documents, videos, etc. and can be accessed by anyone within your business whenever they need them. You can make changes to files, making collaboration across long distances easier than ever. Also, the security of your documents is increased, as only users with the correct permissions and passwords are granted access to your files.
There are a number of steps you must take before joining the cloud. These are:
1. Assess Your Current Needs: If your business already has a successful document management program in place, you may want to look at what you wish to accomplish by joining the cloud to see if the switch is right for you.
2. Check Your Current Equipment: Take an audit of your current IT Infrastructure to identify where improvements are needed and how your system can be optimized.
Many businesses are currently very set in the ways that they handle documents. While it may seem easier to continue utilizing the methods that you are traditionally used to, there are new and more efficient ways of managing the documents within your business. Proper document management is very important, as documents are the main avenue by which communication travels within business. Without documents, it would be very difficult to transfer information from one individual to another in any sort of reliable or efficient manner.
There are many reasons that automating your document processes will enhance your business, including:
· Enhance Productivity: Allow your employees to get more out of the way you handle documents, granting easier access and facilitating enhanced collaboration between employees!
· Increase Security: Document security may be one of the most single important factors in business today. Ensure that your documents are safeguarded against those looking to exploit your data and business secrets.
When we read a document there are many factors that go into determining whether or not we accept it as a quality document. Quality can refer to a number of different facets of the document, including the quality of the content, and even the quality of the print. One of the most important factors in determining quality is whether or not the document is printed in color. While you can have high quality black and white documents, color adds a level of quality that goes beyond just the aesthetics of the document.
The best thing about color printing is that it does not cost an arm and a leg like it used to. High quality color printing solutions are now more affordable than ever. Some of the best reasons to switch to color printing include:
· Improved Definition and Detail: Bring out the best of your documents with full color printing! Color printing brings increased detail to each of your documents, adding an unprecedented level of quality!
Automated Document Capture and Routing is quickly becoming one of the most utilised forms of document management, giving your business the ability to create and maintain an accurate, easily searchable digital archive. The benefits of a digital archive are extensive, and will give your business a leg up on the competition when it comes to cost reduction, improved productivity and the ability to facilitate improved collaboration between employees, whether they are in the same office or across the globe.
Automating the capture and routing of documents in your business is simple, and can be easily implemented utilising your current Multifunction technology. Multifunction printers when networked with your digital archive allow you to scan and index documents with ease, giving employees simultaneous access to important documents. You can even set permissions and password protect your confidential files, granting access only to those who are approved to view and edit.
Multifunction printers have emerged as the superior option for businesses looking to reduce costs, increase efficiency and improve their overall printing environment. There are many reasons that multifunction printers have become the superior option, and why many businesses just like yours are making the switch!
Increase Printing Efficiency
Multifunction printers give your office the combined ability to print, copy, scan and fax, all from one, easy to use machine. When paired with single function printers and copiers, your office will be optimized for efficiency.
Cut Printing Costs
Printing costs can easily get out of hand if unmanaged. Multifunction printers let you not only save office space by consolidating equipment, but also save money by purchasing supplies for one machine instead of four.
proper machinery for their document needs. For some offices, purchasing the equipment outright might be the best choice while for others, considering lease options may better suit the business. Here are the main advantages to both purchasing and leasing:
businesses are discovering the benefits offered with multifunction printing. Multifunction printers are best utilized as a supplemental device to your current office printers and copiers. This means that you aren’t stuck buying all new equipment when you want to upgrade the performance and productivity of your office.
on projects even when they are away.
from anywhere. Your files are stored digitally, whether they are pictures, documents, videos, etc. and can be accessed by anyone within your business whenever they need them. You can make changes to files, making collaboration across long distances easier than ever. Also, the security of your documents is increased, as only users with the correct permissions and passwords are granted access to your files.
documents within your business. Proper document management is very important, as documents are the main avenue by which communication travels within business. Without documents, it would be very difficult to transfer information from one individual to another in any sort of reliable or efficient manner.
document. Quality can refer to a number of different facets of the document, including the quality of the content, and even the quality of the print. One of the most important factors in determining quality is whether or not the document is printed in color. While you can have high quality black and white documents, color adds a level of quality that goes beyond just the aesthetics of the document.
benefits of a digital archive are extensive, and will give your business a leg up on the competition when it comes to cost reduction, improved productivity and the ability to facilitate improved collaboration between employees, whether they are in the same office or across the globe.
just like yours are making the switch!
