Once we have determined the Total Cost of Ownership (TCO) of your printer fleet, we can work together to develop strategies to control these costs and meet your business objectives.
Common strategies include the following:
The same software that gathered the information on your printer fleet during the assessment can be used to continually monitor your printer fleet. Basic information like device status, supply levels, and usage counts are sent to our print monitoring facility. This allows us to respond proactively to your service and supply needs. (You can relax knowing that we will have no inbound access to you network, no proprietary data is sent to us, and the data is fully encrypted.)
Many of our clients are happy to outsource the management of their printers to us. In this arrangement, we provide printer supplies, help desk support, onsite service, and remote monitoring on an ongoing basis. Many clients like our cost-per-print usage-based billing where you only pay for the prints you use.
We often find printer, copier, and fax devices in the same room. Sometimes there is a business reason for this redundant cost. Other times it may make sense to consolidate the devices with a multifunction system to reduce the cost of electricity, supplies and support contracts for multiple devices.
During the print assessment we often discover high capacity print devices in low usage areas. We can help you rationalize redeployment of these devices to high usage areas, helping to reduce your costs.
Print Job Routing
Some devices cost more to operate than others. It makes sense to send high volume print jobs to low cost devices. Our Print Routing software lets you create and enforce printing rules. For example, jobs over 20 pages can be routed to a network printer instead of a desktop printer. Users are notified of the move and the reason for it.
These are just a few of our strategies. We will work with you to develop a customized program to meet your business objectives. To schedule your print assessment, contact us today.